Administrative Assistant

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Apply to The Spanish Group and become part of one of the fastest-growing small businesses in the United States. We are always looking for motivated and talented individuals who can help us further our mission of providing professional, cost-effective translations to communities across the globe.

About The Spanish Group

The Spanish Group is an international document translation service that translates into over 90 languages. Created to better address the modern needs of global trade and immigration, The Spanish Group offers an affordable, reliable, and easy-to-use process that is as effective for personal documentation as it is for an international advertising campaign. Every language service we offer is managed with a level of expertise and diligence found nowhere else. This commitment to excellence has turned us into one of the fastest growing small businesses in the country. Thousands of individuals and businesses all over the world trust The Spanish Group for their most sensitive and complicated documents, and our track record speaks for itself.

About the Position

We are looking for experienced, organized, and professional Virtual Assistant to handle all communications with the company from a remote position.  This dynamic position requires the ability to anticipate needs, think critically, and offer solutions to problems with a high level of professionalism and confidentiality.

This is an opportunity to work by interacting with people from a wide range of cultures and backgrounds. You must have a computer, high speed internet and an area to work free of background noise.

Responsibilities

• Complete administrative projects on time with accuracy.
• Deliver high-quality work under minimum supervision.
• Perform Administrative Assistant duties including: create documents and spreadsheets, create presentations, prepare research, maintain databases, data entry/data mining, keep online records, file uploads/downloads, and one-off tasks.
• Perform Personal Assistant duties including: schedule meetings and appointments, manage daily calendar, manage and update contact lists, address staff administrative queries, etc.
• Perform Inbox Management duties including: respond to emails, organize inboxes, declutter, prioritize, and categorize to make email an effective tool of communication for businesses.
• Perform Quotes Assistant duties.
• Perform Order Management Assistant duties.
• Perform Billing Assistant duties.

* These are examples and daily responsibilities may vary.

Qualifications

• Fluently Bilingual (English + another Language). A perfect candidate would demonstrate an outstanding level of fluency in both English and another language (written and spoken).
• Associate or bachelor's degree or equivalent experience.
• Flexible.
• Responsible.
• Willingness to interact daily with people from a wide range of cultures and backgrounds.
• Good sense of organization and keep attention to detail.
• Excellent Organizational and Time Management Skills.
• Ability to Work in a Fast-Paced Environment.
• Excellent Computer Skills.

Other Skills Required:

• Flexible.
• Responsible.
• Ability to cooperate with and support other members.
• Willingness to interact daily with people from a wide range of cultures and backgrounds.
• Good sense of organization and keep attention to detail.
• Excellent Organizational and Time Management Skills.
• Ability to Work in a Fast-Paced Environment.

System requirements.

• Windows 10.
• Intel i5.
• 500MB Hard Drive or higher.
• 6GB RAM (8GB is preferred).
• Note: In case of IOS system, requirements should be similar.

Internet requirements.

• 50mb download or above.
• 5mb upload or above.

Equipment Requirements.

• Ergonomic Arm Rest.
• Large Monitor or Second Monitor.
• Ergonomic Chair.
• An area to work free of background noise.